A Kanban board for your Google Tasks

Updated November 5, 2026 · 2 min read

Google Tasks shows lists: handy for ticking things off, much less for seeing where a project stands. Kanban solves that with columns that represent the stages of work. Here is how to apply it to your Google Tasks.

Why a Kanban board rather than a list

A list tells you what is left to do. A Kanban board also tells you where each task stands: to do, in progress, waiting for review, done. At a glance, the team sees blockers, tasks piling up in a column and what is moving.

Setting up the board

1. Create a board in TeamWing with your Google account, from a template (project, content, hiring, support, sales…) or from scratch.
2. Define your columns: name, order and colour. Keep it short (four to six) for a readable flow.
3. Connect a Google Tasks list: its tasks land in the first column, and what you complete in TeamWing is ticked off in Google Tasks.
4. Drag cards from one column to the next as work progresses.

What a card can hold

• one or more owners, a priority, a colour category;
• a start date and a due date, an estimate and the time spent;
• checkable subtasks, dependencies (“blocked by…”) and recurring tasks;
• a link, a description and attachments received by email.

Beyond the board

The same tasks show up in other views when you need them: My day for your priorities, Calendar, Planning with dependencies, each person’s Workload, Time for timesheets, and statistics on the flow. Colleagues’ changes appear live, and the board is shared with roles: see how to share Google Tasks with your team.

Good practices

• One column = one real stage of work, not a category.
• Limit “in progress” cards per person: finish before you start.
• Review the board together every week; TeamWing’s Friday report can do it for you.

Frequently asked questions

Does Google Tasks have a Kanban view?

No, Google Tasks remains a list. The Kanban board comes from TeamWing, synced with your Google Tasks list.

Is it free?

Yes for one board and up to three people. Paid plans add automatic sync, unlimited boards and teamwork: see the plans.